By AuxBeacon News Staff
Two years ago the Civil Air Patrol encountered the FAA on perpetually deferred aircraft maintenance and discrepancies or “squawks” written up in paper logs kept with the aircraft. These paper logs could be easily found by FAA inspectors during ramp checks.
Today, CAP announced a new system for recording discrepancies in an electronic database.
CIVIL AIR PATROL
UNITED STATES AIR FORCE AUXILIARY
MAXWELL AIR FORCE BASE, ALABAMA 36112-6332
MEMORANDUM FOR ALL CAP REGION AND WING COMMANDERS
SUBJECT: INTERIM CHANGE LETTER – Use of WMIRS eAircraft Discrepancy System
1. CAP has developed and tested a WMIRS-based system for reporting aircraft discrepancies. Thirty-four wings are currently using the system. The National Executive Committee has mandated use of this system by all wings effective 1 June 2010.
2. Two basic approaches have been taken by the wings currently testing the system. Some wings allow individual pilots to input discrepancies directly into WMIRS. Other wings restrict WMIRS entry to a few trained individuals and use various communications methods for pilots to alert these authorized personnel that an entry is needed. Either approach is acceptable.
3. Attachment 1 includes detailed procedures for implementing this system. Attachment 2 contains training slides that regions/wings can use to get all members familiar with the process. The slides point out some of the key features of the system. If your region/wing has
not given NHQ a short list (4-5 members for larger wings) of highly experienced pilots or maintenance officers that you want to closeout discrepancies, please send them to Terry Raymond at firstname.lastname@example.org.
The first time a member uses the system it will ask for their FAA certificate number. This information is required in each write-up by CFR 43.9.
4. Pilots must review all open write-ups prior to flight. They can use the “Printable Log” button at the bottom of the discrepancy sheet in WMIRS to bring a copy of the write-ups to the aircraft. The printed copy will have formatted areas that pilots can use to add new write-ups they find before or during their flights. These write-ups should be entered into the on-line discrepancy system as soon as possible after their flight. The “Printable Log” sheets should not be left in the aircraft.
5. The eAircraft Discrepancy System improves the process of aircraft discrepancy review/reporting and maintenance management. This policy letter will remain in effect until CAPRs 60-1 and 66-1 are modified to incorporate the use of the eAircraft Discrepancy System.
6. This letter supersedes paragraphs 4 and 5 of my previous letter, Aircraft Equipment Requirements and Reporting Maintenance Discrepancies, dated 28 Oct 09.
AMY S. COURTER
Major General, CAP
1. eAircraft Discrepancy System Procedures
2. Training Slides
CAP-USAF Region Commanders
CAP-USAF State Directors
CAP Wing Administrators
Senior Advisor for Operations – Col Murrell
Senior Advisor for Support – Col Guimond